What is Facilities Preventive Maintenance Software?

What is Facilities Preventive Maintenance Software?

Facilities preventive maintenance software (“FPMS”) is known by several names.  You may also hear the terms computerized maintenance management software (“CMMS”), job management software, or work order management system.  All of these names are interchangeable, and whichever one you prefer, the purpose of the software is the same: to provide a centralized platform to create, track, and manage work orders when preventive or reactive maintenance needs to be done on your facilities.  

For example, let’s say you own or manage a chain of retail stores.  An FPMS helps remind you that it’s time to have the air conditioning or fire protection system inspected, create the work order to do so, track the work as it progresses, and keep the records available at your fingertips for future reference.  Traditionally, facility managers have relied on spreadsheets, post-it-notes, manila folders, calendar reminders, spreadsheets, and all kinds of other manual systems to accomplish these same tasks.  While any of those systems can work in theory, in practice they don’t because they are much more labor-intensive and likely to let things slip through the cracks – especially if you manage more than one location.

Today’s blog will look at four ways that facilities preventive maintenance software makes your life easier. 

Benefits of Facilities Preventive Maintenance Software

Automated Work Order Prioritization

When determining the priority of one work order vs. others, facility managers must consider the urgency of the service to be performed and criticality of the associated equipment. It is a much bigger deal if your fire sprinkler system won’t start when it’s needed than if the same thing happens with your lawn sprinkler system.  With an FPMS like Trillium, you can set criteria for prioritizing up front and program them directly into the system for each type of repair as well as each piece of equipment. This makes scheduling easy.

Streamlined Communication

Facilities preventive maintenance software

A facilities preventive maintenance software also serves as a central repository for communication between the tenant, the facility manager, and the contractor. Systems like Trillium can incorporate information on resource availability, time, safety and site/equipment requirements, insurance, and compliance tracking. With full transparency, each party can stay informed as the work progresses. This history also helps provide clarity if progress on the job lags – without having to dig through your email trash or folders. 

Enabling Preventative Maintenance Plans

As we discussed in previous blogs, commercial facilities that have comprehensive preventative maintenance programs can reduce total facility operating costs by up to 50% compared to organizations that maintain their equipment after problems arise.  Keeping your preventative maintenance work orders scheduled with a facilities preventive maintenance software increases asset uptime and safety, and prevents expensive emergency repairs. This is a much better alternative to the “fix it when it’s broken” approach or to having a labor-intensive paper system with limited history.  

Maintaining Records to Enable Good Decisions

Does your gut tell you that your HVAC unit is a money pit and that you’d be better off replacing it with a higher-efficiency unit?  The data from your FPMS can tell you how much money has been invested in each of your assets from a maintenance or repair perspective, making it easier to see when it may be time to pull the trigger on a replacement. 

FPMS that is right for YOU

Trillium’s facilities preventive maintenance software and experienced team help organizations manage, monitor, and control maintenance including: equipment, resources, and regulatory compliance. Let us handle your facility and job management needs and help your organization save time and money. Interested to see how easy facilities can be?  Sign up for a Demo or email us at sales@trilliumfacility.com.

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Trillium provides the simplest way to order plumbing, electrical, HVAC, handyman, and other services – nationwide. With the Trillium platform, facilities services have never been easier!

Fill out the form below, and we will get back to you in 24 with a plan of action to complete the submitted work order.

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