The best maintenance system for your facility depends on several factors, primarily your IT capability, because many solutions are available from various vendors. Still, the main challenge is deciding on a clear maintenance strategy; optimizing that strategy after the fact is another problem entirely. So, to demonstrate how to stay on schedule with facility maintenance, here are the four main types of maintenance strategies you could deploy.
Scheduled preventative maintenance
Scheduling preventive maintenance is a good start, and for many businesses, this strategy is the only one they use. However, there are a few problems with this approach worth mentioning. First, without a reliable way to trigger notifications when it’s time to service equipment, the system won’t be as effective, and you raise the risk of falling behind – defeating the entire purpose of scheduling preventative maintenance in the first place. Thankfully, you can avoid this situation entirely with the right CMMS maintenance software to automatically notify you when the time to check equipment comes.
Also known as “run-to-failure” maintenance, breakdown maintenance is arguably the least-efficient strategy of all, and the reasons are numerous. For starters, waiting for equipment to break only increases maintenance costs; it doesn’t lower them at all since breakdown repairs can be the most expensive to perform. Whether it’s a faulty HVAC unit or something more severe like a health and safety issue, it’s not the wisest course to wait until the worst-case scenario happens before upgrading your maintenance strategy. You might save money upfront by delaying regular maintenance, but you’ll pay far more down the line when equipment malfunctions or breaks down when you least expect it.
Without a doubt, predictive maintenance can be helpful, but not every organization has the infrastructure to accommodate the underlying IT to deploy the solution. Generally, this strategy involves monitoring equipment and systems to anticipate when they may fail and require maintenance. It’s a slightly different spin on the preventive maintenance model, but the good news is that CMMS software works just as well with this use case. The main difficulty is deciding when to trigger alerts to notify you when something is at risk of failing.
As an experienced facility manager, you already know that no equipment fails on a perfect schedule. Occasionally, machinery breaks unexpectedly, so one strategy is to customize a maintenance plan for each type. For example, technology obsolesces at different speeds, so your design must account for this dynamic. Smart devices are fantastic when they work well, but your maintenance strategy must adjust as their backend systems evolve. Overall, the idea is to maximize equipment reliability and availability, and you can’t do that without reliable facility maintenance software to stay ahead of repairs.
Ultimately, these are the four types of maintenance strategies you can choose, but the challenge is knowing which systems and software provide maximum efficiency to save maintenance costs down the line.