Maintenance Inspections & Examples

Maintenance Inspections & Examples

Maintenance inspections are a very important part of a successful maintenance program. Maintenance inspections not only evaluate the condition of the equipment or machinery you are using, but also determines the tools, materials, and labor required to keep them in working order. These inspections also help in preventing downtime and identifying minor defects before they require expensive repair work.

Best Practice for a Maintenance Inspection

The easiest way to establish and stick to a maintenance and inspection schedule is to use facility maintenance software such as CMMS. Such software simplifies the inspection process and makes it easier to keep track of when your next inspection should be. Mobile devices and other small tools can be used to provide important details and instructions during the inspection process. Since many inspections must be carried out while machinery is operating it is important to ensure that the inspection does not interfere with the manufacturing or production process.

Other useful tips include:

  • Simple inspection tools are available and easily accessible
  • Maintenance staff is trained in the inspection process
  • Protective gear such as guards can be removed to inspect chains, belts, and couplings while in operation
  • Containers and clear gauges are clean and readable for accurate inspections

Types of Maintenance Inspections

Safety Inspections

Safety inspections ensure that the working environment is safe for staff. This means checking for safety hazards that can lead to falls and slips, making sure that the first aid kit is stocked, and checking components of machinery and equipment which are necessary for safe operation. 

Electrical Inspections

Replace the batteries in smoke detectors, carbon monoxide detectors, flashlights, and testing equipment. Clean exhaust fans and inspect timers and photocells.

Building Interior Inspections

Walls, floors, and ceilings are inspected for cracks, leaks, and other signs of damage. All doors and locks are fully operable and free of obstructions. Alarms are tested and restrooms are inspected for potential issues.

Plumbing Inspection

Your plumbing system should be inspected at least once every year. Water heaters and boilers should be fire tested while water boosters and condenser fans need to be properly lubricated. Sewage and sump pumps should be inspected on a regular basis, however, and repaired or replaced when necessary.

Looking Ahead

This is not a comprehensive list of the different types of maintenance which you should perform at your facility. However, by knowing how to prepare for different types of inspections that will be performed, you should now have a better idea of how to create your own maintenance and inspection schedule. 

Trillium’s software and experienced team help organizations manage, monitor, and control maintenance including: equipment, resources, and regulatory compliance. Let us handle your facility and job management needs and help your organization save time and money. Interested to see how easy facilities can be?  Sign up for a Demo or email us at

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