Many facility managers are in charge of buildings in more than one location – often spread out over many miles. Juggling the demands of several facilities at the same time significantly increases the complexity of a facility manager’s daily job. Thankfully, Computerized Maintenance Management Software (CMMS) – also known as job management software or work order management software – is especially well suited for this scenario. Today we explore the challenges unique to managing multiple facilities and how CMMS like Trillium make things much easier.
CMMS Across Multiple Locations
Dealing with a larger volume of work orders
One of the most obvious challenges of managing multiple facilities is that a much larger volume of work orders is generated. If you are a facility manager in charge of four locations, you have to deal with four HVAC units instead of one – each with its own preventative maintenance needs and potential for emergency repairs. If you only have one furnace to worry about, you might get away with using a paper-based work order management system. As you increase the number of locations, this becomes less and less tenable. CMMS really shines in this scenario because it acts as a database that allows you to track and schedule regular maintenance across all locations. Keeping your future preventative maintenance work orders scheduled increases asset uptime and safety, and prevents expensive emergency repairs.
You need a larger network of trusted vendors
The farther apart your facilities are located, the less likely it is that the contractors and vendors you use to perform maintenance work will be the same from location to location. You may know which electricians you can trust in your hometown, but it is harder to have that same depth of insight in multiple metropolitan areas.
Along with our software platform, Trillium provides a support team of customer service representatives who have access to a national network of vendors. These vendors specialize in different trades, generally provide pre-negotiated pricing, and are consistently evaluated based on performance. Because of this, you don’t need to worry about selecting an unreliable vendor or being taken advantage of on pricing.
You can’t be in more than one place at the same time
If you’re in charge of several facilities, it’s very unlikely you’ll be able to physically visit each one every day. The advantage of using a CMMS like Trillium is that it serves as a central repository for communication between the client, customer service representative, and the vendor. It can incorporate information on resource availability, time, safety and site/equipment requirements, insurance, and compliance tracking across multiple locations. With full transparency between all parties, each can stay informed as the work progresses from wherever they are.
CMMS that is Right for YOU
If you are in charge of multiple locations, how does your current job management system work for you? Is it effective? Does your organization stay on top of each day’s “to-do” list and keep equipment operating at optimal levels? Is information about your work available at your fingertips so you can make informed business decisions? Does your system save your company time and money?
Trillium’s software and experienced team help organizations manage, monitor, and control maintenance including: equipment, resources, and regulatory compliance. Let us handle your facility and job management needs and help your organization save time and money. Interested to see how easy facilities can be? Sign up for a Demo or email us at firstname.lastname@example.org.