How To Choose The Right CMMS

How To Choose The Right CMMS

A computerized maintenance management system (CMMS) is a software suite used to maintain a computer database of information regarding an organization’s maintenance operations. There are many benefits to using a CMMS, including visibility into assets, workflow visibility, automation capabilities, and more streamlined processes across the board. However, choosing the best CMMS system for your business can be tricky. Here are some tips on how to choose the right CMMS.

Define Your Goals

Before doing anything else, gather your team and define your objectives. Consider your need for a CMMS. What are you ultimately hoping to accomplish with your CMMS? What can a CMMS do for your business? By laying out your goals, you can get a clearer picture of your ideal CMMS system and how it can benefit your company. 

When defining your goals, you may also want to consider maintenance. Installing your CMMS is only half the battle—you’ll also need to decide how you will maintain and service your system over time. For instance, will you do preventative maintenance? 

Assemble Your CMMS Team

Even the best CMMS software will fail to function if not appropriately managed. This is why it’s crucial to have a dedicated expert—or, better yet, an entire team of experts—to ensure good maintenance and use. Ideally, your CMMS team should be responsible for operating the system and helping others understand how to interact with the system correctly. 

Your CMMS team may have several roles. At the top, you might have a system administrator or manager responsible for overseeing the daily upkeep and management of the system. Technicians can help complete work orders and provide detailed insight into the most relevant software features. 

Compare Your Options

When searching for the top CMMS software, it can be challenging to narrow down your options. It can be incredibly challenging if you’re torn between two or more systems that each offer slightly different features. You might perform a CMMS software comparison to get a broader overview of what each system does, as well as its pros and cons. 

You should also take CMMS pricing into account. At this point in the process, you should have a defined budget and be well aware of your limits, so filtering through your options based on price can be a great way to help you decide on a system.

Additionally, you should examine the features of each CMMS. Consider whether or not your current tech can integrate with the system and what features are a must-have. You may not get everything on your wishlist, but you should look for a system that incorporates the most fundamental elements to your business operations. 

Final Considerations

Once you’ve outlined your goals, assembled your team, and carefully considered each of your options, there are a few things to consider when wrapping up.

  • Evaluate Vendors: It should go without saying that to maintain a sound CMMS system, you need to work with a good vendor that understands your needs and is willing to grow alongside you as you engage with the software. A good vendor should offer robust support and be knowledgeable in all areas of the CMMS.
  • Assess Your Features: While it may be impossible to find a CMMS system that fits within your budget and checks every single one of your wishlist item boxes, it’s possible to find a plan that checks most. Weigh your options and decide which features are more important than others; which ones you can and cannot live without.
  • Understand Your Implementation Process: Implementation can be complicated, as there are so many different moving pieces and so many things to keep track of. To help ensure a smoother implementation process, you should be aware of the required tools and training beforehand. Will your team need to undergo specialized training, and if so, are you equipped to deliver that training? You should also consider what might go wrong and what steps you can take ahead of time to mitigate risk. 

While choosing the right CMMS for your business can be stressful, you can save yourself trouble down the road with due diligence and examining each facet of each CMMS system. Outlining your goals and objectives can help set you on the right path and place you in a better position to choose the right system to achieve those goals. 

Having a quality CMMS in place can help you better handle your maintenance management, so it’s essential to take your time when choosing a system. You don’t want to choose wrong, as this can hinder your operations. Of course, CMMS is just one component of your business, but by maintaining control and visibility over critical information, you can better perform in areas such as marketing. Trillium is your solution for multiple facility management needs. Contact us today for a free demo!

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