How Software Makes Building Maintenance Work Easier
There are so many ways software can make your building maintenance work easier. Rather than continuing to deal with the difficulties and time-consuming aspects of the traditional manual processes, software such as a CMMS allows you to take full advantage of the power of technology to make your life a little easier.
Through automation, you can unlock a host of new benefits for your maintenance work, including flexibility and mobility, access to insights provided by real-time data tracking, and, finally, easier compliance with the many regulatory standards that apply to the day-to-day operation of buildings. Furthermore, solutions like a CMMS make it easier for you to integrate the latest innovations such as IoT devices to create better experiences for your customers and save money.
What is a CMMS?
A CMMS is a computerized maintenance system that helps manage the operations and daily tasks of building maintenance using the software. Using a solution like this, you can simplify your team’s objectives and gain access to data to help you make more informed decisions. The idea is to provide a single tool that enables you to manage your assets, space, equipment, and occupants quickly and easily. The best CMMS is easy-to-use and accessible through a simple browser-based application that users can access from anywhere, on any device, including a computer, tablet, or smartphone.
Generally, the software works by linking each piece of equipment to a digital record which is, in turn, coupled to all the service requests and maintenance reports that pertain to that piece of equipment. Using a digital tool like this can allow your building maintenance team to replace the paper forms and eliminate inefficiencies while focusing on more strategic objectives. There are many benefits to using software in building maintenance, and a few of them are listed below:
- Better Flexibility
- Access to Actionable Insights
- Easier Compliance with Standards
Let’s look at these in a little more detail.
#1: Better Flexibility
One of the great things about technology is that it gets more efficient and portable every year. Applying this portability to building maintenance tasks can allow you to have a better awareness of everything going on in your facilities. Using cloud-based facility management software, you can create support for managing your business activities remotely. This means that you can continue communicating and working with your team to manage your business even when you are out of your office.
A CMMS can also improve your facility’s productivity by highlighting the equipment and processes that may significantly hold you back. With the visibility and more granular levels of control provided by management software, you can save time and better manage the assets under your control.
Finally, the best CMMS software also gives you flexibility in managing your facility and building your processes. This customization means choosing what features you want for each of your teams. Sometimes, a higher-level employee will want to have a dashboard that gives a broader view of your processes, and other times you may wish to provide a more detailed dashboard. Ideally, CMMS software allows you to accomplish these objectives and many more.
#2: Access to Actionable Insights
Another benefit of utilizing facility management software is that you can instantly access a wide range of data that you can use to drive decision-making and process improvements. This kind of solution provides you with a large volume of key performance indicators that can help you improve the overall performance of your team and make it easier to reach your goals. Real-time data is one of the most critical aspects of correctly understanding the current state of your building maintenance processes. You can use the software to track all kinds of details about your assets, including essential facts like warranties.
#3: Compliance with Standards
Standards are a part of life for building maintenance, especially for buildings open to the public. Complying with these standards is vital since violations can result in fines or even temporary shutdowns, which can cause havoc not just to your ability to serve your customers but also to your facility’s reputation in the community.
You can use a CMMS to check for compliance with all kinds of regulations and can even customize the platform to notify you of ways to bring a particular process back into compliance if it needs to be. There are a variety of standards that apply to building maintenance, from the overall design of the building to ensuring that proper fire prevention systems have been installed and that the air quality is healthy. Using a CMMS, you can directly manage all of these issues easily.
Technology is the Future
You must always utilize the latest technology to stay ahead of your competitors. The efficiency provided by the software can have other benefits, such as making your facility a more efficient consumer of energy, thus reducing your overall energy consumption and making your building maintenance work more effective and more sustainable.