How Facilities Maintenance Software Makes Your Job Easier

What is Facilities Maintenance Software?

Facilities maintenance software (“FMS”) goes by several names.  It can also be known as computerized maintenance management software (“CMMS”), job management software, or a work order management system.  Whichever name you prefer, the purpose of the software is to provide a centralized platform to create, track, and manage work orders when preventative or reactive maintenance needs to be done on your facilities.  

For example, let’s say you own or manage a professional office building.  An FMS helps remind you that it’s time to have the furnace inspected, create the work order to do so, track the work as it progresses, and keep the records available at your fingertips.  Without an FMS, facility managers rely on spreadsheets, post-it-notes, manila folders, calendar reminders and all kinds of other manual systems to accomplish the same task.  That approach can work, but it’s a lot more labor intensive and likely to let things slip through the cracks – especially if you manage multiple facilities.

Today’s blog will look at five ways that an FMS makes your life easier. 

Benefits of Facilities Maintenance Software

Automated Prioritization of Jobs

When determining the priority of one work order vs. others, urgency of the service to be performed as well as the criticality of the equipment must be considered. With an FMS like Trillium, criteria for prioritizing can be established in advance and programmed directly into the system for each type of repair as well as each piece of equipment. This makes scheduling easy.

Streamlining Communication

Facilities Maintenance Software also serves as a central repository for communication between the client, customer service representative, and the vendor. It can incorporate information on resource availability, time, safety and site/equipment requirements, insurance, and compliance tracking. With full transparency between all parties, each can stay informed as the work progresses. This history of communication is also helpful in providing clarity if progress on the job lags. 

Providing a Network of Trusted Vendors

Along with our software platform, Trillium provides a support team of customer service representatives who have access to a network of national vendors. These vendors specialize in different trades, generally provide pre-negotiated pricing, and are consistently evaluated based on performance. Because of this, you don’t have to worry about selecting an unreliable vendor or being taken advantage of on pricing. 

Enabling Preventative Maintenance Plans

Commercial facilities that have comprehensive preventative maintenance programs find their total costs are up to 50% lower than organizations that maintain their equipment reactively.  Keeping your preventative maintenance work orders scheduled with an FMS increases asset uptime and safety, and prevents emergency repairs. This is a much better alternative to the “fix it when it’s broken” approach or to having a labor-intensive paper system with limited history.  

Maintaining Records to Enable Good Decisions

Does your gut tell you that your HVAC unit is a money pit and that you’d be better off replacing it instead of repairing it?  The data from your Facility Maintenance Software can tell you how much money has been invested in all of your assets from a maintenance or repair perspective, lending insight as to when it may be time for asset replacement. 

facilities Maintenance software

FMS that is right for YOU

Trillium’s software and experienced team help organizations manage, monitor, and control maintenance including: equipment, resources, and regulatory compliance. Let us handle your facility and job management needs and help your organization save time and money. Interested to see how easy facilities can be?  Sign up for a Demo or email us at

Order Services Now!

Ordering facility services has never been easier. Please your first order online now with Trillium – click the button below to get started.

Trillium provides the simplest way to order plumbing, electrical, HVAC, handyman, and other services – nationwide. With the Trillium platform, facilities services have never been easier!

Fill out the form below, and we will get back to you in 24 with a plan of action to complete the submitted work order.

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